Menu
Home Articles About Subscribe To Kafkai Insights
Language
日本語
English (Current)

Privacy Policy

このページを日本語で読む

Kafkai AI Media Protects Your Information

Language and Translation

This Privacy Policy is originally drafted in English. A Japanese language version is provided for convenience at kafkai.ai/ja/privacy-policy/. In the event of any discrepancy between the English version and the Japanese version, the English version shall prevail, except where such precedence is prohibited by applicable Japanese law.

Introduction

This is the Privacy Policy for Kafkai AI Media (kafkai.ai), an independent editorial publication operated by LaLoka Labs LLC, a company incorporated in Japan with the address of 1-9-4 Taito, Taito-ku, 110-0016 Tokyo, JAPAN.

Kafkai AI Media is an editorial publication that:

  1. Publishes verified, data-backed stories and analysis about artificial intelligence implementation for small and medium businesses
  2. Provides periodical newsletters with practical AI guidance for SMBs
  3. Offers honest tool reviews and comparisons
  4. Creates Japanese language content (日本語コンテンツ) for the Japanese SMB market
  5. Features sponsored content (clearly labeled) while maintaining editorial independence

In order for us to offer the best services, we take advantage of the personal information given to us by you, our readers and subscribers. We are aware that the most important asset that we have is the information given to us by our readers, and we take all reasonable and available security measures to protect that information. All our directors and employees understand our privacy policy and we execute it to the best of our ability.

  1. We collect, use or share personal information on a need-to-know basis, as required by the service we offer.
  2. We state the reasons we are collecting personal information clearly, and take appropriate measures so that the usage of this personal information does not exceed what we have particularly stated.
  3. We respect the relevant local Japanese laws and policies concerning the handling of personal information, including the Act on the Protection of Personal Information (個人情報保護法).
  4. We have built safety structures to stop personal information from being accessed without permission, leaked, lost or from being destroyed. We will also execute appropriate measures to put right in the case of issues concerning personal information.
  5. We will handle requests for the release of personal information, questions or complaints concerning our handling of personal information through our privacy help desk.
  6. We continuously review our personal information management system and take appropriate measures to improve them.

Enacted: December 6, 2025
LaLoka Labs LLC
Iqbal Abdullah, CEO

Point of Contact Concerning Personal Information (Complaints and Consultation)

Kafkai AI Media - Privacy Help Desk
Operated by LaLoka Labs LLC

  • Address: 1-9-4 Taito, Taito-ku, 110-0016 Tokyo, JAPAN
  • Email: [email protected] (Please do not send spam or Specified Electronic Mails)

Handling of Personal Information

1. Purpose of Use of Personal Information Handled by Kafkai AI Media

In this section, we state clearly the situations and the reasons why we collect Personal Information.

1.1 Personal Information Acquired from Newsletter Subscriptions

When you subscribe to our newsletters or other email communications from Kafkai AI Media:

  1. User registration for newsletter delivery
    • To deliver periodical newsletter and other requested email communications
    • To maintain and manage subscriber lists and preferences
  1. Communication and engagement
    • Notifications for new articles, case studies, and content relevant to AI implementation for SMBs
    • Information on special content series or featured articles
    • Updates on changes to our Services or policies
  1. Analytics and improvement
    • To understand which content topics are most valuable to subscribers
    • To measure email engagement (open rates, click-through rates)
    • To improve our editorial content and newsletter delivery
  1. Customer service
    • Reception of and responses to inquiries and requests about our content
    • Managing subscription preferences and unsubscribe requests
  1. Aggregated reporting
    • To provide anonymized, aggregated statistics to sponsors (e.g., "10,000 subscribers read this article") without identifying individual subscribers

1.2 Personal Information Acquired from Website Visitors

When you visit kafkai.ai:

  1. Website operation and security
    • To deliver website content and ensure proper functionality
    • To detect and prevent fraudulent activity and abuse
    • To maintain website security and protect against malicious activity
  1. Analytics and content improvement
    • To understand which articles and topics are most popular
    • To analyze traffic patterns and user behavior
    • To optimize website performance and user experience
    • To identify technical issues and improve website functionality
  1. Content personalization
    • To understand reader preferences and interests
    • To provide relevant content recommendations
    • To tailor content delivery based on geographic location (country/region level)

Information Collected Automatically:

  • IP address
  • Browser type and version
  • Device type (desktop, mobile, tablet)
  • Pages visited and time spent on pages
  • Referring website or source
  • Geographic location (country, region, city level)
  • Date and time of access

1.3 Personal Information Acquired from Contact Forms and Inquiries

When you contact us via email or contact forms:

  1. Customer service and communication
    • To respond to your questions, comments, or requests
    • To provide information about our editorial content or Services
  1. Editorial research and verification
    • To verify information for case studies and articles
    • To conduct research for content creation
  1. Sponsor and partnership inquiries
    • To respond to sponsorship inquiries
    • To manage sponsor relationships and communications

1.4 Personal Information Acquired for Case Studies and Content Creation

For articles, case studies, and featured content:

  1. Content creation and verification
    • To create accurate, verified case studies about AI implementation
    • To fact-check and verify claims in our articles
    • To contact companies and individuals featured in our content (with their consent)
  1. Follow-up research
    • To conduct follow-up research on published case studies
    • To update content with new information or developments

Note: Personal information for case studies and featured content is only collected and published with explicit consent from the individuals or companies involved.

1.5 Personal Information Acquired from Sponsored Content Activities

Related to sponsored content and advertising:

  1. Sponsor relationship management
    • To manage sponsored content agreements and communications
    • To provide performance reports to sponsors (aggregated data only)
  1. Content delivery and disclosure
    • To properly label and disclose sponsored content
    • To ensure editorial independence while delivering sponsor value
  1. Performance measurement
    • To measure sponsored content performance (views, engagement)
    • To provide anonymized, aggregated metrics to sponsors

1.6 Personal Information Acquired from Survey and Research Participation

If you participate in surveys or research:

  1. Content improvement
    • To understand reader needs and preferences
    • To improve our editorial content and Services
  1. Market research
    • To conduct research on AI adoption and implementation in SMBs
    • To gather insights for articles and analysis

1.7 Personal Information Acquired from Comments and Community Features (If Enabled)

If we enable comments or community features in the future:

  1. Community management
    • To display and manage user comments
    • To moderate discussions and prevent abuse
  1. User communication
    • To enable discussion and engagement among readers
    • To respond to comments and questions

2. Categories of Personal Information We Collect

2.1 Identifiers

  • Email address
  • Name (if provided)
  • IP address

2.2 Internet or Network Activity Information

  • Browsing history on kafkai.ai
  • Pages visited and content viewed
  • Email open rates and click-through rates
  • Interaction with website elements

2.3 Geolocation Data

  • Country, region, and city (derived from IP address)
  • Language preferences

2.4 Professional or Employment-Related Information

  • Company name (if voluntarily provided)
  • Job title or role (if voluntarily provided)
  • Industry (if voluntarily provided)

2.5 Communication Data

  • Content of emails sent to us
  • Survey responses
  • Feedback and comments

3. How We Collect Personal Information

3.1 Information You Provide Directly

  • Newsletter subscription forms
  • Contact forms and email inquiries
  • Survey responses
  • Consent forms for case study participation
  • Business cards or contact information during meetings

3.2 Information Collected Automatically

  • Through cookies and similar tracking technologies
  • Through web analytics services
  • Through email delivery and engagement tracking

3.3 Information from Third Parties

  • Social media platforms (when you share our content)
  • Analytics service providers
  • Email service providers

4. Legal Basis for Processing (For International Users)

We process personal information based on the following legal grounds:

4.1 Consent

  • Newsletter subscriptions and email communications
  • Participation in case studies or features
  • Survey and research participation
  • Use of non-essential cookies

4.2 Legitimate Interests

  • Website analytics and performance improvement
  • Content improvement and editorial decision-making
  • Security and fraud prevention
  • Business operations and management

4.3 Legal Obligations

  • Compliance with Japanese law and regulations
  • Response to legal requests or court orders

5. Third-Party Service Providers

We share personal information with third-party service providers who perform services on our behalf. These providers are contractually obligated to protect your information and use it only for the purposes we specify.

5.1 Email Service Provider

  • Provider: Google, Mailsuite, Enginermailer
  • Purpose: Newsletter delivery, email list management
  • Data Shared: Email address, name, subscription preferences, engagement metrics

5.2 Web Hosting and Content Delivery

  • Provider: Digit Ocean, AWS, Cloudflare
  • Purpose: Website hosting, content delivery, security
  • Data Shared: IP address, browsing data, technical information

5.3 Analytics Services

  • Provider: Google Analytics
  • Purpose: Website traffic analysis and user behavior insights
  • Data Shared: Usage data, device information, anonymized user interactions

5.4 Customer Support and Communication Tools

  • Provider: Tawk.to
  • Purpose: Managing inquiries and customer support
  • Data Shared: Email address, inquiry content, conversation history

6. Other Notifications

6.1 Provision to Third Parties

We do not sell your personal information to third parties.

We may share personal information in the following circumstances:

  1. With Service Providers: As described in Section 5 above, to enable them to provide services on our behalf.
  2. Aggregated or Anonymized Data: We may share aggregated or anonymized information that cannot identify you individually with:
    • Sponsors (e.g., "10,000 people read this article")
    • Industry researchers
    • Business partners
  1. Legal Requirements: When required by law, court order, or government request, or to:
    • Comply with legal obligations
    • Protect our rights and property
    • Prevent fraud or abuse
    • Protect the safety of users or the public
  1. Business Transfers: If Kafkai AI Media or LaLoka Labs LLC is involved in a merger, acquisition, or asset sale, your information may be transferred. We will notify you via email and/or prominent notice on our website of any such change.
  2. With Your Consent: When you have given explicit consent for specific sharing purposes.

Note on Consignment: There may be cases of consigning part or all of the personal information processing to third-party service providers for achieving the purposes described in Section 1 above. These service providers are bound by contractual obligations to protect your information.

6.2 Arbitrariness of Providing Information

It is your option to provide your personal information. However, please note that:

  • For newsletter subscription: If you do not provide an email address, you cannot subscribe to our periodical newsletters or receive our email communications.
  • For website analytics: If you block cookies or tracking, some website functionality may be limited and we cannot provide personalized content recommendations.
  • For inquiries: If you do not provide contact information, we cannot respond to your questions or requests.

7. Your Rights and Choices

7.1 Newsletter Subscription Management

Unsubscribe: You may unsubscribe from our newsletter at any time by:

  • Clicking the "unsubscribe" link at the bottom of any email
  • Contacting our Help Desk at [email protected]
  • Managing your preferences through your account settings (if available)

Your unsubscribe request will be processed within 10 business days.

Update Preferences: You may update your email preferences or subscription settings by:

  • Using the preference center link in our emails (if available)
  • Contacting our Help Desk at [email protected]

7.2 Cookie Management

You can control cookies through your browser settings:

  • Block all cookies: This may affect website functionality
  • Accept only certain cookies: Choose which types to allow
  • Delete existing cookies: Remove previously stored cookies
  • Receive notifications: Get alerts when cookies are set

Browser Instructions:

  • Chrome: Settings > Privacy and Security > Cookies
  • Firefox: Settings > Privacy & Security > Cookies and Site Data
  • Safari: Preferences > Privacy > Cookies and Website Data
  • Edge: Settings > Privacy, Search, and Services > Cookies

Analytics Opt-Out:

7.3 Rights Under Japanese Law (APPI)

Under Japan's Act on the Protection of Personal Information (個人情報保護法), you have the right to:

  1. Request notification of purpose of use of your personal information
  2. Request disclosure of your personal information
  3. Request correction, addition, or deletion of your personal information
  4. Request suspension of use or erasure of your personal information
  5. Request suspension of provision to third parties

To exercise these rights, contact our Privacy Help Desk (see Section 9 below).

7.4 Rights for EEA Users (GDPR)

If you are located in the European Economic Area, you have additional rights under the General Data Protection Regulation (GDPR):

  1. Right to access your personal data
  2. Right to rectification of inaccurate data
  3. Right to erasure ("right to be forgotten")
  4. Right to restrict processing
  5. Right to data portability
  6. Right to object to processing
  7. Right to withdraw consent at any time
  8. Right to lodge a complaint with a supervisory authority

7.5 Rights for California Residents (CCPA)

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA):

  1. Right to know what personal information we collect, use, and share
  2. Right to delete your personal information (subject to exceptions)
  3. Right to opt-out of sale of personal information (note: we do not sell personal information)
  4. Right to non-discrimination for exercising your rights

8. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

8.1 Newsletter Subscribers

  • Active subscribers: Retained while your subscription is active
  • After unsubscribe: Email address may be retained in a suppression list to honor your unsubscribe request
  • Engagement data: Retained for up to 26 months for analytics purposes

8.2 Website Analytics

  • Usage data: Typically retained for 26 months
  • Aggregated data: May be retained indefinitely for long-term trend analysis

8.3 Correspondence and Inquiries

  • Email correspondence: Retained for as long as necessary to respond to your inquiry and for reasonable follow-up
  • Typical retention: 3 years, unless ongoing communication continues

8.4 Legal and Compliance

  • Required records: Retained for up to 7 years or as required by Japanese law
  • Legal holds: Retained as necessary for legal proceedings or regulatory requirements

9. Procedures for Disclosure Requests

With regard to requests about personal information (disclosure, revisions, additions, deletions, discontinuation of utilization, erasures, and discontinuation of provisions to third parties), we will respond according to the following procedures.

9.1 Name of Business Operator and Personal Information Protection Manager

  • Business Operator: LaLoka Labs LLC (operating Kafkai AI Media)
  • Personal Information Protection Manager: Iqbal Abdullah
  • Email address: [email protected] (Please do not send spam or Specified Electronic Mails)

9.2 Purpose of Using Personal Information Subject to Disclosure

The purpose of use of personal information to be disclosed is as described in Section 1: Purpose of Use of Personal Information Handled by Kafkai AI Media above, including:

  • Personal Information acquired from newsletter subscriptions
  • Personal Information acquired from website visitors
  • Personal Information acquired from contact forms and inquiries
  • Personal Information acquired for case studies and content creation
  • Personal Information acquired from sponsored content activities
  • Personal Information acquired from survey and research participation
  • Personal Information acquired from comments and community features (if enabled)

9.3 Procedure for Requesting Disclosures

  1. How to Request: You can request disclosures by sending the request and necessary documents to our Privacy Help Desk (contact information in Section 10 below).
  2. Identity Verification: When requesting disclosures, one of the following is required as a document for identity verification (it is unnecessary to state one's permanent address):
    • Copy of driver's license
    • Copy of passport
    • Copy of resident's card (住民票)
    • Copy of Japanese National Health Insurance card
    • Copy of pension book
  1. Agent Requests: In cases where disclosures are requested by an agent:
    • Both the principal and agent must provide identity confirmation documentation
    • For voluntary agents: Power of attorney is required
    • For legal representatives: Copy of family register, resident card, or certificate of registration matters concerning adult guardianship is required
  1. Handling Charge: For notice of the purpose of use and disclosure of personal information, a handling charge of JPY 5,000 (excluding tax) is required. This charge should be paid via bank transfer or other method as instructed by our Privacy Help Desk.
  2. Response Time: We will respond to your request within 30 days of receipt of your request and payment (if applicable), or as required by applicable law.

10. Privacy Help Desk

For complaints, consultation, and requests for personal information subject to disclosure, please contact:

Kafkai AI Media - Privacy Help Desk
Operated by LaLoka Labs LLC

  • Address: Matsura Bldg 5F, 1-9-4 Taito, Taito-ku, 110-0016 Tokyo, JAPAN
  • Email: [email protected] (Please do not send Specified Electronic Mails)

11. Security Measures

We implement reasonable administrative, technical, and physical security measures to protect your information, including:

  1. Encryption: Data in transit is encrypted using SSL/TLS
  2. Access Controls: Limited access to personal information on a need-to-know basis
  3. Secure Servers: Use of secure hosting infrastructure with regular security updates
  4. Employee Training: All employees and contractors are trained on privacy and security practices
  5. Incident Response: Procedures in place to respond to security breaches

However, please note:

  • No method of transmission over the Internet is 100% secure
  • No electronic storage system is completely secure
  • We cannot guarantee absolute security of your information

Security Breach Notification: If we learn of a security breach affecting your personal information, we will notify you in accordance with applicable Japanese law and regulations.

12. Cookies and Tracking Technologies

12.1 What Are Cookies

Cookies are small text files stored on your device when you visit a website. We use cookies and similar technologies to collect information and improve our Services.

12.2 Types of Cookies We Use

Necessary Cookies:

  • Essential for website functionality
  • Cannot be disabled without affecting the website
  • Duration: Session or up to 11 months

Analytics Cookies:

  • Help us understand how visitors use our website
  • Collect information about pages visited and user behavior
  • Duration: Up to 26 months

Functional Cookies:

  • Remember your settings and preferences
  • Enhance user experience
  • Duration: Up to 11 months

Performance Cookies:

  • Monitor website performance
  • Identify and fix technical issues
  • Duration: Up to 26 months

12.3 Third-Party Cookies

We may use third-party services that set cookies:

  • Analytics services (e.g., Google Analytics)
  • Social media platforms (for sharing buttons and embeds)
  • Email service providers (for newsletter delivery tracking)

These third parties have their own privacy policies governing cookie use.

12.4 Cookie Consent

By using our website, you consent to our use of cookies as described in this policy. You can manage your cookie preferences through our cookie consent banner (when you first visit the site) or through your browser settings.

12.5 Do Not Track

Some browsers include a "Do Not Track" (DNT) feature. Our website does not currently respond to DNT signals, as there is no industry standard for how to respond to such signals.

13. Children's Privacy

Our Services are not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13.

If you are under 13 years of age, do not use the Services or provide any information to us.

If we learn that we have collected personal information from a child under 13 without parental consent, we will delete that information as quickly as possible. If you believe we have collected information from a child under 13, please contact our Privacy Help Desk.

14. International Data Transfers

14.1 Our Location

Kafkai AI Media is operated by LaLoka Labs LLC, based in Japan. Your information is primarily processed and stored in Japan.

14.2 Transfers Outside Japan

If you access our Services from outside Japan, your information may be transferred to, stored, and processed in Japan or other countries where our service providers operate.

By using our Services, you consent to the transfer of your information to Japan and other countries as described in this Privacy Policy.

14.3 Data Protection Standards

When we transfer personal information outside Japan, we ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable laws.

15. Third-Party Links and Services

Our Services may contain links to third-party websites, applications, or services, including:

  • Sponsor websites
  • Tool vendor websites
  • Social media platforms
  • Partner organizations
  • Featured companies in our case studies

We are not responsible for:

  • The privacy practices of these third parties
  • The content or security of third-party sites
  • How third parties collect, use, or share your information

We encourage you to read the privacy policies of any third-party sites you visit.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or for other reasons.

When we make changes:

  • We will update the "Last Updated" date at the bottom of this page.
  • For material changes, we will provide notice by:
    • Posting a prominent notice on our website
    • Sending an email to newsletter subscribers
    • Other appropriate means as required by law

Your continued use of the Services after changes become effective constitutes your acceptance of the revised Privacy Policy.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

17. Relationship with Kafkai Product

Editorial Independence:

Kafkai AI Media (kafkai.ai) is operated by LaLoka Labs LLC, which also develops and maintains the Kafkai Content Generation AI SaaS (kafkai.com).

Important distinctions:

  • Separate services: kafkai.ai (editorial publication) and kafkai.com (SaaS product) are separate services with different purposes
  • Different data collection: This Privacy Policy applies only to kafkai.ai. For kafkai.com's privacy practices, see https://kafkai.com/en/legal/privacy-policy/
  • Editorial independence: Kafkai AI Media maintains strict editorial independence and reviews all AI tools, including Kafkai, with transparency and honesty
  • No automatic data sharing: Personal information collected by Kafkai AI Media is not automatically shared with the Kafkai SaaS product, and vice versa

If you use both services, each service collects and processes your information separately according to its own privacy policy.

18. Governing Law and Jurisdiction

This Privacy Policy shall be governed by and construed in accordance with the laws of Japan.

Any disputes arising from or relating to this Privacy Policy shall be subject to the exclusive jurisdiction of the courts of Tokyo, Japan.

19. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact:

Kafkai AI Media – Privacy Help Desk
Operated by LaLoka Labs LLC

Response Time: We will respond to your inquiries within 30 days, or as required by applicable law.

Last updated: